Conference Proposals

Beginning in FY 2023, applications submitted to the Department of Energy (DOE) Office of Science (SC) requesting funding support for conferences will have additional requirements that must be included with the application.  

The following language included in the FY 2023 Continuation of Solicitation for the Office of Science Financial Assistance Program Funding Opportunity Announcement defines the new requirement:


Consistent with SC’s Statement of Commitment, SC does not tolerate discrimination or harassment of any kind, including sexual or non-sexual harassment, bullying, intimidation, violence, threats of violence, retaliation, or other disruptive behavior at institutions receiving SC funding or other locations where activities funded by SC are carried out. Further, SC is committed to advancing belonging, accessibility, justice, equity, diversity, and inclusion across the portfolio of activities it sponsors. For applications requesting SC funds for the purpose of supporting (hosting) a conference, symposium, or workshop, the meeting must have a policy or code of conduct in place that addresses discrimination and harassment, including sexual harassment, other forms of harassment, and sexual assault, and that includes processes for reporting complaints and addressing complaints. The policy or code-of-conduct must be shared with all participants prior to the conference, symposium, or workshop (hereinafter the ‘meeting’) and made easily available. 

Applications must include:

  • An online link to the current code of conduct of the host organization for the meeting, or the link to where the code of conduct will be posted. If a code of conduct has not yet been established by the meeting organizers, the application must describe the process and timeline by which a code of conduct will be written, approved, and endorsed.    
  • A recruitment and accessibility plan for speakers and attendees that includes discussion of recruitment of individuals from groups underrepresented in the research/professional community associated with the technical focus of the meeting, and discussion on plans to address possible barriers for attendees, including but not limited to physical barriers.

Proposals requesting funding for conferences submitted to the Office of Science from DOE National Laboratories are subject to the same above requirements.