Tutorials DOE Phase I Proposal Preparation

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Tutorial 8:

What does a winning Phase I proposal look like?

Tutorial 8 Title Slide

When you respond to a DOE Phase I SBIR/STTR Funding Opportunity Announcement (FOA) you will be submitting a proposal package through grants.gov. It is important that you think about your proposal as a package, rather than as one document because there are various parts to your submission.



The following table taken from the FOA shows the various elements of your proposal package. In this tutorial we will focus only on the part of the package called the Project Narrative. This is the most important element of your proposal and is where you will spend most of your time. However, it is important that you do not forget that the project narrative is just one element of your proposal package. Be sure to allow sufficient time to complete the other sections of your SBIR/STTR submission and sufficient time to upload them into the appropriate locations within grants.gov. Please be sure to always consult the current FOA as the structure of an application does change from time to time and be sure to view the other related tutorials on our web site.


In the Funding Opportunity Announcement search for the section called Project Narrative. Guidance will always be included regarding the content, the number of words and the page limits. Please note that DOE does not specify type font or point size – but instead limits the scope of the project narrative by the number of pages and the number of words. Always be sure to use the word count tool in MicroSoft Word. Typically the Project Narrative includes the following sections – but ALWAYS check the FOA as periodically there may be changes in the suggested organization of the information:


Tutorial 8 Slide 1


Read the guidelines carefully and when in doubt – call the help desk (301) 903-5707.

The content for the project narrative is discussed elsewhere. Here, our intent is strictly to look at the form of the Project Narrative. Please note that it is always best to organize your proposal using the outline provided in the FOA – Using the outline provided makes it much easier for the reviewers to find pertinent information while evaluating your proposal against pre-determined criteria which is also detailed for you in the FOA under the section entitled, MERIT REVIEW, Phase I – Merit Review Criteria.



When preparing a Project Narrative for the first time, companies often ask how long each section should be. The following general guidelines come from a review of the format of a sample of winning proposals.


  • The average number of figures and tables was nine.
  • Companies varied widely in the number of citations that they included – ranging from 0 to 35. The average number of citations was also nine.
  • The first section of the Narrative Briefing entitled “Identification and Significance of the Problem or Opportunity, and Technical Approach” was on average 4.5 pages in length. This is where companies made sure that they demonstrated that they understood the problem of interest to DOE, presented their innovation; and made sure that it was adequately discussed
  • The average length of the Public Benefit section was three-quarters of a page.
  • The work plan including the tasks was typically five pages in length.
  • The average number of tasks in a work plan was six.


Remember it is what you say in the project narrative that counts, as well as the ease with which reviewers can extract the information needed to determine if the proposal is responsive and innovative. The content for various sections of the project narrative is discussed in other modules.

Quiz: Tutorial 8: What does a winning Phase I proposal look like?

  1. 1

    Where do you submit your DOE SBIR/STTR proposal?

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  2. 2

    The proposal that you submit to DOE is best conceptualized as a package.

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  3. 3

    The document that one should always refer to when in doubt about guidelines for the DOE SBIR/STTR proposal submission is:

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  4. 4

    The Phase I Commercialization Plan is part of the Project Narrative.

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  5. 5

    Which is true regarding the form of winning DOE SBIR/STTR proposals?

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