Management System: Non-Management and Operating Contracting
Subject Area: General Services Administration (GSA)/Indefinite Delivery Vehicle (IDV)/Basic Ordering Agreement (BOA)

Procedure 5. Modifications

Management System Coordinators
Process Steward:
Implementation Lead:
Subject Matter Expert:
Subject Area Point of Contact:

Latest MS Specific Document Revision Date 12/16/2022
Latest MS Total Biennial Review Completed 12/16/2022
SCMS Revision 4.0

1.0  Applicability

This procedure applies to Contract Specialists (CSs), Contracting Officers (COs), and Contracting Officer’s Representatives (CORs).

2.0  Required Procedure

After the awarding of a contract, the contract occasionally may need to be modified. This procedure outlines the process for modifying an awarded contract, task order, or delivery order.

Step 1

  • Administrative Modification - continue to Step 2.

  • Funding Modification - COR and Budget Official will submit and provide an approved Requisition through Strategic Integrated Procurement Enterprise System (STRIPES).

  • Out-of-scope Modification - Obtain proposal from the contractor and coordinates review of technical, cost, consideration, and other business aspects.

NOTE: If modification is to exercise any option, confer with the COR, provide preliminary intent notification to the contractor within the timeframe specified in the terms and conditions, and documents the file with the necessary Determination and Findings document.
Step 2 Complete and file supporting documentation in STRIPES.
Step 3 Obtains reviews and approval as needed.
Step 4

Determine if the modification is unilateral (e.g. obligation) or bilateral (e.g. out-of-scope, de-obligation).

  1. Unilateral - no contractor signature is required.

  2. Bilateral - obtains contractor’s signature before obtaining CO's signature.
Step 5

Obtain the CO's signature on the modification document and distribute upon release in STRIPES.

3.0  References