Management System: Environment, Safety, and Health
Subject Area: Oversight Training Program

Procedure 1. Assignment of Personnel to the Oversight Training Program for Non-defense Hazard Category 1, 2, and 3 Nuclear Facilities

Management System Coordinators
Process Steward:
Implementation Lead:
Subject Matter Expert:
Subject Area Point of Contact:

Latest MS Specific Document Revision Date 9/15/2015
Latest MS Total Biennial Review Completed 10/3/2017
SCMS Revision 1.1

1.0  Applicability

This procedure applies to each of the Office of Science (SC) Hazard Category 1, 2, and 3 nuclear facilities with the exception of those facilities at the Pacific Northwest National Laboratory (e.g., B‑325).

DOE O 226.1B, Implementation of Department of Energy Oversight Policy, identifies oversight requirements applicable to all U.S. Department of Energy (DOE) facilities. DOE O 226.1B, Paragraph 5.b.(3), assigns the responsibility “to establish and maintain appropriate qualification standards for personnel with Headquarters and Field Element oversight responsibilities and clear unambiguous lines of authority and responsibility for oversight” to the Program Secretarial Officers. Additionally, DOE O 226.1B, Paragraph 5.e.(3), assigns responsibility of establishing and implementing line management oversight programs and processes at the Field Element level. Similarly, DOE G 414.1-2B, Administrative Change 2, Quality Assurance Program Guide, Management Criterion 2, “Personal Training and Qualification,” ensures that personnel achieve and maintain the required capabilities to perform their work. This procedure assigns specific SC individuals to a training program that ensure their competency for overseeing SC’s non-defense Hazard Category 1, 2, and 3 nuclear facilities.

2.0  Required Procedure

This procedure provides for consistent, effective, and efficient implementation of the Oversight Training Program (OTP) within SC Non-defense Hazard Category 1, 2, and 3 nuclear facilities. This procedure correlates with DOE O 226.1B; DOE O 360.1C, Federal Employee Training; and DOE G 414.1-2B, Administrative Change 2.

NOTE:  Qualification under this program does not meet the requirements of DOE O 426.1A, “Federal Technical Capability Program,” with the exceptions of Senior Technical Safety Managers (STSM) and Facility Representatives (FR).

Step 1

Each Site Office Manager (SOM) or designee, with non-defense Hazard Category 1, 2, and 3 nuclear facilities, shall develop and implement an OTP for ensuring competency of the Federal employees overseeing those facilities. Note: For Federal employees who are U.S. Government‑Owned Government‑Operated (GOGOs) involved with the operation of a Hazard Category 1, 2, or 3 nuclear facility, those individuals shall meet the requirements of DOE O 426.2, Change 1.

NOTE:  The Generic Oversight Training Program (Example of OTP Procedure Template) (Exhibit 2) provides a program example for non‑defense Hazard Category 1, 2, and 3 nuclear facilities.
Step 2

SOM's development of a documented OTP must consist at a minimum of the following elements:

  1. A documented review of Site Office Position Descriptions (PD) to acertain positions that oversee non-defense Hazard Category 1, 2, and 3 nuclear facilities.

  2. Positions identified in item 1 are to be designated as participating in the program along with specific identification of STSM and FR positions.

  3. Designation of the technical competencies required for each position.

  4. Designation and/or development of applicable competency statements for each Functional Area Qualification (FAQ) used.

  5. Development and use of a qualification card(s) or other similar documentation process.

  6. Identification of steps in the qualification process (i.e., identification of qualification timelines, evaluation methods (e.g., oral exams, written exams, completion of an observed task), general qualification process, criteria for satisfactory completion relative to evaluation methods, criteria for final qualification requirements, maintenance of qualifications, etc.).

  7. Identification of individuals qualified to sign off on completed competencies also referred to as qualifying officials.

  8. Identification of those knowledge, skills, and abilities required for individuals to be qualifying officials.

  9. Identification of a management plan for OTP qualification records.

  10. OTP documentation is to address the methodology used to address any required qualifications requirements associated with the use of technical personnel from other site offices to support oversight activities.

  11. OTP documentation is to address how qualifications gained under a DOE O 426.1A TQP are to be recognized within the OTP (as applicable).

NOTES:

Step 1:  SOMs and DSOMs assigned DDFO responsibilities will qualify as a STSM through the SC Headquarters Technical Qualification Program (TQP). All other STSMs, for other than defense nuclear facilities, will qualify in accordance with DOE O 426.1A, and the associated qualification standard through the Site Office Technical Qualification Program (TQP).

Step 2:  FRs will qualify in accordance with DOE O 426.1A, and the associated qualification standard through the Site Office TQP.

Step 3:  SOMs may utilize individual competency statements from the Technical Qualification Programs’ Functional Area Qualification Standards (Reference DOE O 426.1A).
Step 3

Each SOM or designee will develop and document how the OTP shall be implemented for his or her specific office.
Step 4

Each SOM shall implement his or her OTP.

3.0  References

This section defines "References" as any Exhibits/Forms, Related Information, or Requirements cited in the procedure.